District Business

1. An officers meeting was held on  17 July 2005 , at Post 233, Loganville.
2. The following are minutes of that meeting:

17 July 2005

10^th District Officer’s Meeting (Called)

Loganville Post 233, 1500 hrs.

1. CALL TO ORDER
2. ADVANCEMENT OF COLORS
3. PRAYER (Chaplain James Jordan)
4. PLEDGE OF ALLEGIANCE
5. PREAMBLE TO AMERICAN LEGION CONSTITUTION (Sr. Vice. Henson)
6. READING OF MINUTES (none at this meeting)
7. INTRODUCTION OF OFFICERS
   1. Department Officers (none at this meeting)
   2. District Officers Roll Call

                                                               i.      Commander:                 Larry Hoff                                (Y/N/A)

                                                             ii.      Adjutant:                      Martha Fernicola                      (Y/N/A)

                                                            iii.      Sr. Vice Cdr:                Butch Henson                           (Y/N/A)

                                                           iv.      Jr. Vice Cdr:                 Charles Howard                       (Y/N/A)

                                                             v.      Jr. Vice Cdr:                 Dwight Byrd                             (Y/N/A)

                                                           vi.      Jr. Vice Cdr:                 Terry Moore                            (Y/N/A)

                                                          vii.      Jr. Vice Cdr:                 Ken Trummell                           (Y/N/A)

                                                        viii.      Finance Officer:            Dennis Stringer                       (Y/N/A)

                                                           ix.      Chaplain:                      James(Jim) Jordan                    (Y/N/A)

                                                             x.      Sgt-At-Arms:               Diane Adair                              (Y/N/A)

                                                           xi.      Service Officer:             Mitch Hinkle                             (Y/N/A)

                                                          xii.      Judge Advocate:           Bobby Davis                            (Y/N/A)

8. DISTRICT POSTS ROLL CALL (N/A) for this meeting.
9. REPORTS. (None for this Meeting)
10. OLD BUSINESS (None for this Meeting)
11. NEW BUSINESS
    1. District Meeting Location and Dates proposed (Social 1030-1100; Combined Program 1100-1200; lunch 1200-1300; Meetings 1300-1500

                                                               i.      11 September 2005, Post 77, Conyers

                                                             ii.      4 December 2005 , Post 109 Hartwell

                                                            iii.      4 March 2006, Post undetermined

                                                           iv.      4 June 2006, Post 233, Loganville

2. Department Meetings (No Dates posted on state web site as of 17 Jul 2005)

                                                               i.      National Convention Aug 19-25, 2005.

                                                             ii.      Per Adjutant, Department Fall Conference: Macon, Ga, 14-16 Oct 2005.  

3. Officer Responsibilities:

                                                               i.      Adjutant: All administrative requirements between posts/department/national

                                                             ii.      Sr. Vice: Stand for the Commander, Membership reporting, consolidation of all data for web page before posting.

                                                            iii.      Jr. Vice: Represent assigned post groupings at Dist. Meetings; monitor and encourage assigned posts Legion activities with information; complete Web Page requirements for each Post on a monthly basis (see attachment one); visit each assigned post twice a year (but report on posts quarterly) (more frequent visit are encouraged!); Assignments as follows:

1.      Jr. Vice Cdr: Charles Howard

a.       Post 109, Hartwell

b.      Post 39 Danielsville

c.       Post 92, Lavonia

d.      Post 93, Commerce

e.       Post 104, Toccoa

2.      Jr. Vice Cdr: Dwight Byrd

a.       Post 531, Monroe

b.      Post 20, Athens

c.       Post 123, Lexington

d.      Post 185, Athens

3.      Jr. Vice Cdr: Terry Moore

a.       Post 32, Covington

b.      Post 37 Madison

c.       Post 110, Monticello

d.      Post 215, Homer

4.      Jr. Vice Cdr: Ken Trummell

a.       Post 233, Loganville

b.      Post 56, Jefferson

c.       Post 64, Monroe

d.      Post 77, Conyers

                                                           iv.      Finance: maintain records, pay fiduciary requirements, report to Cdr as required, report to general meeting quarterly.

                                                             v.      Chaplain: provide prayers as requested; provide spiritual guidance at quarterly meetings not to exceed ten (10) minutes; report on grave decoration on Memorial Day; coordinate with Department Chaplain for requirements.

                                                           vi.      Sgt-At-Arms: Ensures meeting hall is arranged appropriately; Ensures posting of the colors at quarterly meetings, recovers and maintains District Colors; ensures membership of all participating Legionnaires at appropriate meetings; serves as chairman of the district welcoming committee; maintains order as directed by the Cdr.

                                                          vii.      Service Officer: Provide updates for Web Page (links, new news, Legion and other pertinent activities); provide presentation at quarterly meetings not to exceed five (5) minutes; coordinate with Department Service Officer and report accordingly to Cdr and quarterly meeting.

                                                        viii.      Judge Advocate: provides professional advice on conduct of all district business, guardian of the district constitution, responsible for conducting district financial audit.

4. Membership. Department requirements for membership per post (Dept Web Site 14 Jul 2005) are as follows:

5. 10 Dist Goals

                                                               i.      Membership at 100% of last year

                                                             ii.      Participation of all posts in District Meetings. Or, confirmed alibi with Jr. Vice.

                                                            iii.      All posts complete and certify a financial audit with District Judge Advocate.

                                                           iv.      All posts participate in American Legion Americanism projects with presentations at Quarterly Meetings.

                                                             v.      10 District demonstrate a lead in use of hypermedia communications to stay informed, communicate, and advertise.

1.      Email system/WebCam

2.      Fax system

3.      Phone system

4.      WEB SITE

a.       Cdr will design and maintain for the year

b.      Sr. Vice Cdr will consolidate data from Jr. Vices’/Post Commanders

c.       Web Space for District activities, reports, links, and forms

d.      Web Page (or More) for each post: activities, accomplishments, meetings, commitments, and leadership

e.       Will request funding at first meeting. Will pay for out of pocket prior to that time. (LAH)

6. Committees. Each committee chairman is responsible for coordinating with the Department and with posts to ascertain a positive flow of current information. Web Site will contain information and links to Legion committee activities.
11. ANNOUNCEMENTS
12. “GOOD OF THE LEGION!”
    1. Judge Advocate (Bobby Davis) requests that formal salutes, protocol etc. be explained and used at the next Dept. Meeting.
13. SPECIAL RECOGNITION
    1. Thank to you to Post 233 for hosting the meeting.
14. NEXT MEETING: Meeting of Officers will be as needed throughout the year.
15. CLOSING
    1. Chaplain
    2. Salute to Flag
    3. Adjourned at 1600hrs.